Help Us Transform Space to Place

The Arts@MSP Program is a partnership between the Airport Foundation MSP and the Metropolitan Airports Commission. The program includes visual and performing arts that showcase the region’s cultural and natural heritage. Its mission is to enrich the experience of traveling through the airport while promoting Minnesota’s diverse culture, environment, and history.

Purpose of RFP

The Arts@MSP Program, a partnership between the Airport Foundation MSP (Foundation) and the Metropolitan Airports Commission (MAC), requests exhibit theme proposals from artists, artisans, and partnering organizations (Artists or Organizations) for a variety of select locations in Minneapolis-Saint Paul International Airport (MSP).

The purpose of this RFP is to retain Artists and Organizations to propose, curate, design, fabricate, and install exhibitions at MSP, and to work collaboratively with Arts@MSP staff to ensure the project is designed, fabricated, and installed properly.


Intent and Goals of Rotating Exhibits Program

The Rotating Exhibit component of the Arts@MSP Program provides the public with ongoing opportunities to experience a variety of interesting exhibits at select locations in the airport. All exhibits will be coordinated in accordance with the Program’s mission, organizing concept, and goals. Quality rotating exhibits will be especially effective in providing:

  • Thought provoking and memorable experiences for airport users;
  • Incentives for passengers to use MSP;
  • Meaningful ways for people to experience our culture, environment, and history;
  • A means to educate people about the region and encourage further exploration;
  • A venue with international exposure for regional artists;
  • Support to artists and arts organizations; and
  • Opportunities to partner with local arts, cultural, and community organizations; and options for airline, airport tenant and employee participation.

Rotating exhibits may be historic, scientific, educational, aviation-related, or artistic in nature. Several different spaces throughout MSP have been adapted to house exhibits so that multiple shows may be on view simultaneously. These gallery spaces are fixtures in the airport that create the landmarks that help to promote our sense of place.

Exhibits will be created or selected to showcase the talents of local artists and artisans, focus attention on the area, and draw from the valuable cultural resources available in both public and private institutions in the metropolitan area and the surrounding region. Partnering organizations have the opportunity to show pieces of their permanent collections to a broad cross-section of Minnesota and regional residents, thereby, strengthening awareness and support for their endeavors locally.


Exhibition Spaces and Display Materials

All rotating exhibition spaces will be approved by MAC staff. Spaces currently approved for use in the Arts@MSP Program are provided in the diagram below. Proposals for alternative spaces at MSP are encouraged. Arts@MSP staff will determine which spaces are best suited for exhibition proposals and reaching intended audiences.

Exhibit design and display requirements will vary depending on the value, size, dimension, and composition of the items exhibited. All exhibit spaces provide good-quality lighting, appropriate security, and a functional means to display artwork or other items.

Galleries, display cases (vitrines), and hanging systems have been designed and fabricated to be durable, low maintenance, vandal resistant, and as flexible as possible to ensure the ability to show a variety of exhibits. Walker Display hanging systems have been installed in all pre-approved exhibition spaces.

A set of 7 portable vitrines is available in Terminal 1, overall dimensions of each is 72" H x 36" W x 24" D. A portable Mila-Wall® free-standing gallery wall system is available for use at Terminal 2. 

See Figure 1. MSP Exhibit Spaces for a map of all currently-approved exhibition spaces within MSP.


Terminal 1 Exhibition Spaces:

Gate C1:  5’9.5” H x 5’4” W x 8.5” D

Gate C4:  5’10” H x 10’8” W x 10” D

Gate E3:  5’9.5” H x 13’4” W x 10” D

Gate E8:  5’6” H x 11’6” W x 9.75” D (with audio)

Gate F3:  5’10” H x 13’4” W x 2’3” D (includes two display areas; 4’10” W and 7’5” W)

Gate F9:  5’6” H x 12’6” W x 6.25” D (with audio)

North Main MaII:  5’10” H x 5’4” W x 8.5” D (with audio)

South Main Mall:  5’10” H x 10’8” W x 10.5” D

Main Mall Food Court:  6’7” H x 16’ W x 2’4” D (two cases)

SEE18 Gallery:  Four walls, approximately 251.67 ft. sq. total display area

Thomson Reuters C Concourse Art Gallery:  8’2” H x 16’2” W x 2’6” D (four cases)

Thomson Reuters C Concourse Art Gallery:  9’3” H x 36’9” W x 3’11” D (one case)

Airport Director’s Office:  Four walls, approximately 846 ft. sq. total display area


Terminal 2 Exhibition Spaces:

Mila Walls®:  Approximately 575 ft. sq. total display area

Gate H10:  15’6” W x 5’6” H x 1’5” D


Figure 1. MSP Exhibit Spaces 


Figure 1. MSP Exhibit Spaces


Exhibit Coordination and Partnerships

Rotating exhibits will be coordinated by Arts@MSP staff solely or in cooperation with Artists or Organizations as appropriate. The extent of another organization’s involvement will vary depending on the exhibit or the partnership agreement. Partnering organizations may assist with any aspect of exhibition coordination up to and including assuming full responsibility for caring, handling, transporting, installing, and removing exhibit items and displays.

Exhibits will be subject to specific design and curatorial criteria. Interpretive signs with relevant information about exhibited items shall be included in all exhibits and will be subject to approval by Arts@MSP staff. Arts@MSP staff will monitor the design, curation, installation, and maintenance of exhibits to insure quality standards are met. The Arts and Culture Steering Committee and MAC staff will be involved in the coordination and design process as needed.


Selection Process

The rotating exhibit calendar will be planned one or more years in advance. Duration for any rotating exhibit shall be a minimum 12 weeks and a maximum 12 months. Exceptions to the minimum time may be granted by the Steering Committee.

Any exhibit included in the exhibition calendar will be assessed on its: 

  1. Appropriateness for the MSP airport audience;
  2. Alignment with overall Program goals;
  3. Design quality;
  4. Handling requirements;
  5. Scheduling availability; and
  6. Associated costs.

The Steering Committee or selection panels will review and approve all qualified exhibit proposals. Arts@MSP staff, or its designee, will curate the exhibits, document all selection processes, and provide a briefing of its activities to the Steering Committee.

All exhibits will be required to meet audience appropriate standards as stipulated in this document, contracts, agreements, and MAC guidelines. Standards will be in keeping with the public art standards established by MAC.


Contracts and Agreements

Contracts or agreements for all rotating exhibits will be established between the Foundation and Artists or Organizations. Terms and stipulations of contracts and agreements will vary by exhibit. Contracts will include language detailing ownership, sales, copyright law, liability, other insurance coverage, and any negotiated remuneration.

Click here to view a sample Rotating Art Exhibits Agreement.


Funding and Public Relations

The Foundation will fund general expenses for rotating exhibits through its annual Arts and Culture operating budget. This includes personnel, supplies, basic equipment, and public relations expenses. Rotating exhibits will be promoted through various means including social media, digital signage throughout MSP, public and private receptions, the Foundation and MSP websites, and feature articles in internal publications. Community art publications will also be used to market select exhibits and advertise the exhibition calendar. When appropriate and feasible, the Foundation or MAC will generate publicity through the local and national media to attract attention to MSP and promote exhibits.


Information Contact

All questions regarding this RFP should be submitted in writing to the information contact listed below:

Sam Fuentes

Exhibitions Coordinator, Arts@MSP

Airport Foundation MSP

4300 Glumack Drive, Suite C3405

Saint Paul, MN 55111

sam.fuentes@mspmac.org


Data Practices

All data submitted to the Metropolitan Airports Commission (MAC) is governed by the Minnesota Government Data Practices Act. Under Minn. Stat. § 13.591, at the time and date submissions are due, the submitter’s name becomes public information. All other information submitted does not become public until MAC has completed negotiating the contract with the selected artist. At that time, all information in the submissions becomes public, with the exception of trade secret data under Minn. Stat. § 13.37.During the evaluation process, submitters cannot look at submissions by others or data created as part of the selection or evaluation process. However, in MAC’s public Committee and Commission meetings, Commissioners are able to publicly discuss any information in the submissions to the extent reasonably necessary to conduct the business at hand.By making a submission, you acknowledge that all information is subject to potential disclosure and agree that MAC will have no liability for any such disclosure.Persons who supply data about themselves in response to this Request for Exhibit Proposals are entitled to know the following information:1.  The information requested will be used to evaluate the submissions;2.  You are not legally required to supply this information;3.  Failure to supply information may result in a determination that the submission is non- responsive; and 4.  The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.


Nondiscrimination Policy

Pursuant to 49 CFR part 26, it is the policy of MAC to practice nondiscrimination based on race, color, sex, or national origin in the award of this RFP. MAC encourages participation by all artists qualifying under this solicitation regardless of business size or ownership.The provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, which prohibit discrimination on the grounds of race, color, or national origin are incorporated by reference into this RFP.MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.This RFP does not obligate the Airport Foundation MSP or the MAC to award a contract or complete the project, and the Foundation and the MAC reserve the right to cancel the solicitation if it is considered to be in their best interest. The Foundation and the MAC also reserve the right to waive minor informalities and, notwithstanding anything herein to the contrary, reject any and all proposals received in response to this RFP.


Application

Enter your contact information below, and then click "Save Address and Continue" to be directed to the application forms. 

Purpose of RFP

The Arts@MSP Program, a partnership between the Airport Foundation MSP (Foundation) and the Metropolitan Airports Commission (MAC), requests qualifications from performing artists and arts organizations (Artists or Organizations) whose work reflects the rich diversity of the Upper Midwest to showcase their unique talent at Minneapolis-Saint Paul International Airport (MSP).

The purpose of this RFP is to retain Artists and Organizations to propose and present performing arts activities at MSP, and to work collaboratively with Arts@MSP staff to ensure the work is appropriate for the airport environment and that it acheives the goals of the Program.


Intent and Goals of Performing Arts Program

Minnesota and the surrounding region are home to many exceptional performing Artists and Organizations. The Performing Arts component of the Arts@MSP Program provides ongoing opportunities for these Artists and Organizations to showcase their unique talents at MSP. Performances will help satisfy many Program goals, especially in their ability to provide:
 

  • A welcoming atmosphere at MSP;
  • Thought provoking and memorable experiences for airport users;
  • Incentives for passengers to use MSP;
  • Activities that promote participation in and raise awareness of the arts in the community;
  • A venue with international exposure for regional artists; and
  • Support to artists and arts organizations.
     

Performing Arts Locations

Performances may not interfere with the airport's primary function of getting people to their destinations safely and efficiently. Dance, theater, storytelling, and other performing arts that require captive stationary audiences are best suited for areas that can be sectioned off from passenger traffic and do not impede traffic flow. These types of performances may be most appropriate for and integral to special airport events or stages.

Music is more easily adapted to transitory audiences and can be performed in many locations without interfering with regular airport activities. Potentially, live music performances at MSP may be heard by millions of people annually. Passengers moving through the airport as well as those who stop to listen may benefit from and enjoy the experiences equally.

Live performances will be scheduled year-round in select airport locations, especially during peak travel times. The depth of performing arts offered will highlight regional talent and become more extensive as the number of participating artists increases.

Performances at MSP will be scheduled for specific locations in either pre-security or post-security areas of the airport. In some cases, Artists will stroll through the airport while performing or move to several different locations for brief performances. All performance locations in both Terminal 1 and Terminal 2 will be approved by MAC staff.

Currently, the MAC is developing three permanent performance spaces in the Main Mall of Terminal 1 to significantly broaden the range and reach of performing arts activities offered through the Arts@MSP Program. On the north and south ends of the space, audio cases and equipment will be installed for instrumental performances, and a Steinway concert grand piano will be located in the seating area outside of the newly-renovated Main Mall Food Court.

In Terminal 2, the Program has a Kawai baby grand piano near Gate H12, and also hosts instrumental performances in the space. 


Selection Processes and Partnerships

All Artists and Organizations performing at MSP will be from or have strong connections to the region. This is in keeping with Arts@MSP Program goals to provide activities that promote participation in and raise awareness of the arts in the community and to provide a venue with international exposure for regional Artists. To showcase the variety and depth of regional performing arts and provide fair access to all artists, the annual calendar will rotate to allow performances by Artists who have not previously performed at MSP.

Traditionally, community and school groups have been invited to perform at MSP at certain times of the year. The Arts@MSP Program encourages local arts and community Organizations interested in performing at MSP to submit their ideas for performances through this RFQ.

Arts@MSP staff will develop and maintain a list of potential Artists and Organizations through the applications submitted to this opportunity. The Performing Arts Subcommittee of the Arts and Culture Steering Committee meets twice annually (mid-summer and mid-winter) to review applications. Selected Artists are submitted to the Arts and Culture Steering Committee for final approval.

Any Artist or Organization included in the annual calendar will be assessed on its:
 

  1. Appropriateness for the MSP airport audience;
  2. Alignment with overall Program goals;
  3. Professional qualifications;
  4. Scheduling availability; and
  5. Associated costs.


Contracts and Agreements

All performing Artists and Organizations must agree to terms specified in written contracts. Contract terms will vary depending on the type of performance art involved and the location of the performance. All performances will have sound level restrictions and may be ended at any time if deemed disruptive in the terminal environment or inappropriate for the airport audience.

Artists and Organizations may be authorized to sell or distribute performance-related materials. All sales or promotional activities must be preapproved and authorized by the Arts@MSP Program staff and must adhere to all MAC guidelines.

All Artists performing in the post-security areas of the airport will be screened for security purposes. Any personal equipment used during performances will also be screened. Artists selected to participate in the Weekly Performance Series will be required to pass a 5 – 10 year background check and maintain badge holder privileges.

Click here to view a sample Performance Agreement.


Equipment and Supplies

Basic equipment and supplies for performing Artists will be provided, including mobile sales units, sound reinforcement equipment, and other standard equipment. Equipment built for use by performing Artists will be maintained by the Foundation. Stages and other structures built specifically for the Arts@MSP Program and incorporated into airport buildings will be maintained by MAC.

Performance locations may have different technical provisions. Information about these provisions may be obtained from Arts@MSP staff prior to booking. Performers are responsible for providing their own musical instruments or approved props. Storage space will be provided as available. Pianos are owned by the Foundation. Qualified pianists may have use of the pianos for scheduled performances.


Funding and Public Relations

The Foundation will fund general expenses for performing arts activities through its annual Arts and Culture operating budget. This includes personnel, supplies, basic equipment, and public relations expenses. Rotating exhibits will be promoted through various means including social media, digital signage throughout MSP, public and private receptions, the Foundation and MSP websites, and feature articles in internal publications. Community art publications will also be used to market select exhibits and advertise the exhibition calendar. When appropriate and feasible, the Foundation or MAC will generate publicity through the local and national media to attract attention to MSP and promote exhibits.


Information Contact

All questions regarding this RFP should be submitted in writing to the information contact listed below:
Youa Vang
Performing Arts Coordinator, Arts@MSP
Airport Foundation MSP
4300 Glumack Drive, Suite C3405
Saint Paul, MN 55111
youa.vang@mspmac.org

 

Data Practices

All data submitted to the Metropolitan Airports Commission (MAC) is governed by the Minnesota Government Data Practices Act. Under Minn. Stat. § 13.591, at the time and date submissions are due, the submitter’s name becomes public information. All other information submitted does not become public until MAC has completed negotiating the contract with the selected artist. At that time, all information in the submissions becomes public, with the exception of trade secret data under Minn. Stat. § 13.37.During the evaluation process, submitters cannot look at submissions by others or data created as part of the selection or evaluation process. However, in MAC’s public Committee and Commission meetings, Commissioners are able to publicly discuss any information in the submissions to the extent reasonably necessary to conduct the business at hand.By making a submission, you acknowledge that all information is subject to potential disclosure and agree that MAC will have no liability for any such disclosure.Persons who supply data about themselves in response to this Request for Exhibit Proposals are entitled to know the following information:1.  The information requested will be used to evaluate the submissions;2.  You are not legally required to supply this information;3.  Failure to supply information may result in a determination that the submission is non- responsive; and4.  The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.

Nondiscrimination Policy

Pursuant to 49 CFR part 26, it is the policy of MAC to practice nondiscrimination based on race, color, sex, or national origin in the award of this RFP. MAC encourages participation by all artists qualifying under this solicitation regardless of business size or ownership.The provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, which prohibit discrimination on the grounds of race, color, or national origin are incorporated by reference into this RFP.MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.This RFP does not obligate the Airport Foundation MSP or the MAC to award a contract or complete the project, and the Foundation and the MAC reserve the right to cancel the solicitation if it is considered to be in their best interest. The Foundation and the MAC also reserve the right to waive minor informalities and, notwithstanding anything herein to the contrary, reject any and all proposals received in response to this RFP.

Application

Enter your contact information below, and then click "Save Address and Continue" to be directed to the application forms. 

Airport Foundation MSP