Request for Exhibit Proposals at Minneapolis-Saint Paul International Airport
Purpose of RFP
The Arts@MSP Program, a partnership between the Airport Foundation MSP (Foundation) and the Metropolitan Airports Commission (MAC), requests exhibit theme proposals from artists, artisans, and partnering organizations (Artists or Organizations) for a variety of select locations in Minneapolis-Saint Paul International Airport (MSP).
The purpose of this RFP is to retain Artists and Organizations to propose, curate, design, fabricate, and install exhibitions at MSP, and to work collaboratively with Arts@MSP staff to ensure the project is designed, fabricated, and installed properly.
Intent and Goals of Rotating Exhibits Program
The Rotating Exhibit component of the Arts@MSP Program provides the public with ongoing opportunities to experience a variety of interesting exhibits at select locations in the airport. All exhibits will be coordinated in accordance with the Program’s mission, organizing concept, and goals. Quality rotating exhibits will be especially effective in providing:
Thought provoking and memorable experiences for airport users;
Incentives for passengers to use MSP;
Meaningful ways for people to experience our culture, environment, and history;
A means to educate people about the region and encourage further exploration;
A venue with international exposure for regional artists;
Support to artists and arts organizations; and
Opportunities to partner with local arts, cultural, and community organizations; and options for airline, airport tenant and employee participation.
Rotating exhibits may be historic, scientific, educational, aviation-related, or artistic in nature. Several different spaces throughout MSP have been adapted to house exhibits so that multiple shows may be on view simultaneously. These gallery spaces are fixtures in the airport that create the landmarks that help to promote our sense of place.
Exhibits will be created or selected to showcase the talents of local artists and artisans, focus attention on the area, and draw from the valuable cultural resources available in both public and private institutions in the metropolitan area and the surrounding region. Partnering organizations have the opportunity to show pieces of their permanent collections to a broad cross-section of Minnesota and regional residents, thereby, strengthening awareness and support for their endeavors locally.
Exhibition Spaces and Display Materials
All rotating exhibition spaces will be approved by MAC staff. Spaces currently approved for use in the Arts@MSP Program are provided in the diagram below. Proposals for alternative spaces at MSP are encouraged. Arts@MSP staff will determine which spaces are best suited for exhibition proposals and reaching intended audiences.
Exhibit design and display requirements will vary depending on the value, size, dimension, and composition of the items exhibited. All exhibit spaces provide good-quality lighting, appropriate security, and a functional means to display artwork or other items.
Galleries, display cases (vitrines), and hanging systems have been designed and fabricated to be durable, low maintenance, vandal resistant, and as flexible as possible to ensure the ability to show a variety of exhibits. Walker Display hanging systems have been installed in all pre-approved exhibition spaces.
A set of 7 portable vitrines is available in Terminal 1, overall dimensions of each is 72" H x 36" W x 24" D. A portable Mila-Wall® free-standing gallery wall system is available for use at Terminal 2.
See Figure 1. MSP Exhibit Spaces for a map of all currently-approved exhibition spaces within MSP.
Terminal 1 Exhibition Spaces:
Gate C1: 5’9.5” H x 5’4” W x 8.5” D
Gate C4: 5’10” H x 10’8” W x 10” D
Gate E3: 5’9.5” H x 13’4” W x 10” D
Gate E8: 5’6” H x 11’6” W x 9.75” D (with audio)
Gate F3: 5’10” H x 13’4” W x 2’3” D (includes two display areas; 4’10” W and 7’5” W)
Gate F9: 5’6” H x 12’6” W x 6.25” D (with audio)
North Main MaII: 5’10” H x 5’4” W x 8.5” D (with audio)
South Main Mall: 5’10” H x 10’8” W x 10.5” D
Main Mall Food Court: 6’7” H x 16’ W x 2’4” D (two cases)
SEE18 Gallery: Four walls, approximately 251.67 ft. sq. total display area
Thomson Reuters C Concourse Art Gallery: 8’2” H x 16’2” W x 2’6” D (four cases)
Thomson Reuters C Concourse Art Gallery: 9’3” H x 36’9” W x 3’11” D (one case)
Airport Director’s Office: Four walls, approximately 846 ft. sq. total display area
Terminal 2 Exhibition Spaces:
Mila Walls®: Approximately 575 ft. sq. total display area
Gate H10: 15’6” W x 5’6” H x 1’5” D
Exhibit Coordination and Partnerships
Rotating exhibits will be coordinated by Arts@MSP staff solely or in cooperation with Artists or Organizations as appropriate. The extent of another organization’s involvement will vary depending on the exhibit or the partnership agreement. Partnering organizations may assist with any aspect of exhibition coordination up to and including assuming full responsibility for caring, handling, transporting, installing, and removing exhibit items and displays.
Exhibits will be subject to specific design and curatorial criteria. Interpretive signs with relevant information about exhibited items shall be included in all exhibits and will be subject to approval by Arts@MSP staff. Arts@MSP staff will monitor the design, curation, installation, and maintenance of exhibits to ensure quality standards are met. The Arts and Culture Steering Committee and MAC staff will be involved in the coordination and design process as needed.
The rotating exhibit calendar will be planned one or more years in advance. Duration for any rotating exhibit shall be a minimum of 12 weeks and a maximum of 12 months. Exceptions to the minimum time may be granted by the Steering Committee.
Any exhibit included in the exhibition calendar will be assessed on its:
Appropriateness for the MSP airport audience;
Alignment with overall Program goals;
Scheduling availability; and
The Steering Committee or selection panels will review and approve all qualified exhibit proposals. Arts@MSP staff, or its designee, will curate the exhibits, document all selection processes, and provide a briefing of its activities to the Steering Committee.
All exhibits will be required to meet audience-appropriate standards as stipulated in this document, contracts, agreements, and MAC guidelines. Standards will be in keeping with the public art standards established by MAC.
Contracts and Agreements
Contracts or agreements for all rotating exhibits will be established between the Foundation and Artists or Organizations. Terms and stipulations of contracts and agreements will vary by exhibit. Contracts will include language detailing ownership, sales, copyright law, liability, other insurance coverage, and any negotiated remuneration.
Click here to view a sample Rotating Art Exhibits Agreement.
Funding and Public Relations
The Foundation will fund general expenses for rotating exhibits through its annual Arts and Culture operating budget. This includes personnel, supplies, basic equipment, and public relations expenses. Rotating exhibits will be promoted through various means including social media, digital signage throughout MSP, public and private receptions, the Foundation and MSP websites, and feature articles in internal publications. Community art publications will also be used to market select exhibits and advertise the exhibition calendar. When appropriate and feasible, the Foundation or MAC will generate publicity through the local and national media to attract attention to MSP and promote exhibits.
All questions regarding this RFP should be submitted in writing to the information contact listed below:
Exhibitions Coordinator, Arts@MSP
Airport Foundation MSP
4300 Glumack Drive, Suite C3405
Saint Paul, MN 55111
All data submitted to the Metropolitan Airports Commission (MAC) is governed by the Minnesota Government Data Practices Act. Under Minn. Stat. § 13.591, at the time and date submissions are due, the submitter’s name becomes public information. All other information submitted does not become public until MAC has completed negotiating the contract with the selected artist. At that time, all information in the submissions becomes public, with the exception of trade secret data under Minn. Stat. § 13.37.During the evaluation process, submitters cannot look at submissions by others or data created as part of the selection or evaluation process. However, in MAC’s public Committee and Commission meetings, Commissioners are able to publicly discuss any information in the submissions to the extent reasonably necessary to conduct the business at hand.By making a submission, you acknowledge that all information is subject to potential disclosure and agree that MAC will have no liability for any such disclosure.Persons who supply data about themselves in response to this Request for Exhibit Proposals are entitled to know the following information:1. The information requested will be used to evaluate the submissions;2. You are not legally required to supply this information;3. Failure to supply information may result in a determination that the submission is non- responsive; and 4. The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.
Pursuant to 49 CFR part 26, it is the policy of MAC to practice nondiscrimination based on race, color, sex, or national origin in the award of this RFP. MAC encourages participation by all artists qualifying under this solicitation regardless of business size or ownership.The provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, which prohibit discrimination on the grounds of race, color, or national origin are incorporated by reference into this RFP.MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.This RFP does not obligate the Airport Foundation MSP or the MAC to award a contract or complete the project, and the Foundation and the MAC reserve the right to cancel the solicitation if it is considered to be in their best interest. The Foundation and the MAC also reserve the right to waive minor informalities and, notwithstanding anything herein to the contrary, reject any and all proposals received in response to this RFP.
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